Notion APT Framework Your Business, Organized
Turn Notion into your complete business operating system. The same APT framework (Areas → Projects → Tasks) that runs Xylo Digital—now available for your growing business.
From Notion Chaos to Notion System
You already use Notion, but it's become a sprawling mess of random pages, duplicated databases, and broken links. Your team can't find anything, and nothing connects to anything else.
APT transforms your Notion workspace from a digital dumping ground into a structured business operating system. The same framework that powers our entire agency—now refined for businesses ready to make Notion work.
Typical Notion Problems We Fix
- ✓ Random pages everywhere with no structure
- ✓ Duplicate databases that don't sync
- ✓ Broken templates and abandoned workflows
- ✓ Team members working in isolated spaces
- ✓ Complex formulas that nobody understands
- ✓ No clear way to track project progress
Why Notion Works
When structured correctly, Notion becomes the single source of truth for your entire business.
Everything Connected
Unlike scattered tools, Notion's database relations let everything link to everything else. Tasks connect to projects, projects live in areas, meeting notes reference all of it.
Notion AI Integration
Leverage Notion AI to automatically categorize tasks, generate project summaries, and extract action items from meeting notes within your APT structure.
Notion API Power
Connect your Notion workspace to external tools via n8n workflows. Automatically create tasks from emails, sync with calendars, update project status.
The APT Framework
Areas → Projects → Tasks. Three Notion databases that organize your entire business.
Areas
Ongoing Responsibilities
The ongoing responsibilities in your business—Marketing, Operations, Product Development. Areas never "finish," they just evolve and get stronger.
Notion Database Fields:
- • Area Name (Title)
- • Description & Purpose
- • Area Owner/Champion
- • Related Projects (Relation)
- • Current Health Status
Projects
Specific Outcomes
Specific outcomes with deadlines—Launch new website, Hire sales rep, Complete Q4 planning. Projects have clear done states and success criteria.
Notion Database Fields:
- • Project Name (Title)
- • Parent Area (Relation)
- • Status & Progress
- • Due Date & Timeline
- • Project Champion
- • Success Criteria
Tasks
Individual Actions
Individual actions that move projects forward—Write blog post, Review contract, Schedule client call. Always actionable, never vague.
Notion Database Fields:
- • Task Name (Title)
- • Related Project (Relation)
- • Assigned To (Person)
- • Priority & Status
- • Due Date (if needed)
- • Time Estimate
The Notion Magic
Database Relations
Every task automatically shows which project it belongs to, every project shows its area. Click any relation to jump directly to the connected item.
Rollup Formulas
Projects automatically calculate completion percentage from their tasks. Areas show which projects need attention through smart status rollups.
Template System
Create new projects with pre-loaded task templates. Recurring workflows become one-click project setups with all tasks pre-populated.
Multiple Views
Same data, different perspectives: Kanban for project status, calendar for deadlines, table for detailed editing, gallery for visual project tracking.
APT Notion Implementation
Choose your level: DIY with our free Notion template, or full custom Notion workspace setup.
APT Notion Template (Free)
Get started with our battle-tested Notion template. Includes the complete APT database structure with relations, formulas, and views already configured.
- ✓ Complete APT Notion template
- ✓ Pre-configured database relations
- ✓ Smart formulas and rollups
- ✓ Multiple view configurations
- ✓ Project template system
- ✓ Video walkthrough tutorial
- ✓ Xylo Community chat access
Connect with other APT users, share Notion automations, and get implementation help
APT Custom Notion Setup
Build exactly what your business needs in Notion with our flexible hourly consulting. Most Notion setups range from 8-20 hours depending on complexity.
- ✓ Custom Notion workspace architecture
- ✓ Advanced database relations & formulas
- ✓ Team permission & access setup
- ✓ Notion automation with n8n integration
- ✓ Custom views and dashboards
- ✓ Data migration from existing tools
- ✓ Team training on Notion best practices
- ✓ 30-day optimization support
Typical Notion Projects:
Battle-Tested in Real Notion Workspaces
APT isn't theory—it's the Notion system running Xylo Digital's operations right now.
Current Xylo Digital APT Stats
All tracked and managed within our Notion APT workspace, updated in real-time
"We went from Notion chaos to complete project visibility. The APT structure makes it impossible for tasks to slip through cracks, and the Notion relations mean everything connects perfectly."— Growing marketing agency, 12 team members using Notion
Notion Setup Process
From Notion chaos to systematic APT structure in 2-3 weeks.
Notion Audit
30-minute review of your current Notion setup. We identify what to keep, what to restructure, and what to archive.
APT Architecture
We build your custom APT databases in Notion, configure relations, formulas, and migrate your existing data cleanly.
Notion Training
2-hour hands-on Notion training for your team. Everyone learns APT methodology and Notion best practices.
Notion Optimization
30-day support for Notion tweaks, formula adjustments, and workflow refinements as your team adopts APT.
Ready to Master Notion?
Start with our free APT Notion template, or get the full custom workspace setup with training and automation.
Questions about which Notion approach is right for you? Book a call below and we'll review your current Notion workspace and recommend the best APT implementation path.